Vacation Rental Website with Booking System | Direct Bookings
I will create a professional website for an apartment, cottage, holiday home or guesthouse with its own booking system without monthly fees. Guests can book directly with you without commissions, send an enquiry or receive an automatically calculated price offer based on dates, number of guests and your pricing rules. The website supports connection to Booking.com, Airbnb and other platforms, online payments, automatic emails, invoicing, guest registration and automation of daily accommodation management.
Website for an apartment, cottage or guesthouse without commissions
You get your own rental website that is not dependent only on external platforms. Guests can book directly with you, you build your own brand and you do not pay unnecessary commissions for every booking. The solution is suitable for apartments, cottages, holiday homes, guesthouses, vacation rentals and smaller hotels.
The website is responsive, clear for guests and ready for multilingual use and multiple currencies. Thanks to the booking system, you manage availability, prices, bookings, payments, price offers and guest communication directly in the WordPress administration.
Booking system without monthly fees
The booking system is part of the website and you do not pay me any monthly fee for using it. I create the website for a one-time price and you can use the system for direct bookings, enquiries, price offers, availability management, automatic emails, payments and guest records.
Only standard external services are handled separately, such as domain, hosting, payment gateway, premium theme or custom modifications depending on the scope.
Online price offer for accommodation
The booking system can also include an online price offer feature. A guest selects the dates, number of guests, apartment or room, and the system automatically calculates an indicative or final price based on the prices you set. This means you do not have to manually answer every enquiry and calculate prices by email.
The price offer can include seasonal prices, weekend surcharges, length of stay, number of guests, discounts, additional services and special dates. The guest quickly sees the price and can continue directly to booking, payment or enquiry submission.
- automatic price calculation by date and number of guests
- price offer before submitting the booking
- seasonal prices, weekend prices, discounts and surcharges
- additional services included in the price calculation
- option to continue from the offer directly to booking
- enquiry mode or direct booking depending on settings
- less manual price calculation and fewer repeated email replies
Connection to Booking.com, Airbnb and other platforms
The booking system can be connected to Booking.com, Airbnb, VRBO and other accommodation platforms using iCal synchronization. Thanks to two-way calendar synchronization, bookings from external platforms are imported into your website and dates booked on your website can be reflected back in external calendars.
This significantly reduces the risk of overbooking and eliminates manual copying of dates between multiple systems. Availability, bookings and blocked dates are clearly managed in one place.
Online bookings and payments
The website includes a booking form, availability calendar and automatic price calculation based on your rules. The guest selects the dates, fills in the details, chooses a payment method and submits the booking directly from your website.
The system supports online card payments via Stripe or Mollie, bank transfer and cash payment depending on what you want to offer guests. For payments, it can track payment status, payment references, transactions and billing details.
Automation of bookings and accommodation management
The booking system for apartments, cottages and guesthouses can automate a large part of everyday work. After a booking is created, the system stores the stay, calculates the price, sends an email to the administrator and the guest, prepares payment details and, depending on settings, can create invoice or transaction records.
Automation saves time in guest communication, availability management, payment tracking, sending instructions and organizing cleaning or reception. Instead of manually sending repeated information, the system can use prepared templates, placeholders and automatic notifications.
The plugin can also automatically send arrival instructions to the guest, such as check-in information, Wi-Fi, parking, door code or house rules. Texts can be prepared in multiple languages and customized for each apartment.
AI generation of articles and local news
The website can also include AI generation of articles and local news. You simply enter a city website, tourist portal, event page or another information source, and the system can prepare new WordPress posts from it.
AI can create articles about cultural events, markets, concerts, festivals, trips in the area or useful local information for guests. Posts can be saved as drafts for review or published automatically depending on your settings.
Generation can be started manually or run automatically via cron, for example once a week, once a month or at another frequency. It is possible to configure multiple source websites, a specific location, language, number of posts, writing style, WordPress category and the selected AI model.
This gives the website regularly updated new content, which helps SEO and increases the value of the website for visitors. Guests browsing the accommodation page can also see what events, trips and local news await them during their stay.
- AI-generated articles from a city website, tourist portal or event page
- automatic creation of local news for a specific location
- posts can be saved as drafts or published automatically
- manual start or automatic generation via cron
- option to generate one or more articles weekly or monthly
- support for multiple source websites and multiple locations
- AI model, language, writing style and post category settings
- better SEO thanks to regularly updated content
- useful information for guests directly on the accommodation website
What the website can do
- fully responsive website for mobile, tablet and desktop
- booking form for direct bookings without commissions
- online price offer based on dates, number of guests and rules
- enquiry mode or direct booking depending on settings
- booking system without monthly fees
- availability calendar for an apartment, cottage or guesthouse
- automatic stay price calculation
- seasonal prices, weekend prices and long-stay discounts
- online card payments via Stripe or Mollie
- bank transfer and cash payment depending on settings
- invoices, payment statuses and transaction records
- automatic emails to guests and administrators
- automatic instructions before guest arrival
- connection to Booking.com, Airbnb, VRBO and other platforms via iCal
- calendar synchronization to prevent overbooking
- guest registration for accommodation records
- notifications for administrator, reception or cleaning
- multilingual content and support for multiple currencies
- gallery, accommodation map and service presentation
- booking management directly in WordPress administration
- AI generation of articles and local news
- automatic publishing of posts about events, trips and local news
- option to save AI articles as drafts or publish them automatically
- regular new content for better SEO
Prices, discounts and booking rules
The booking system allows you to set prices by season, days of the week, length of stay or specific dates. This helps you work better with high season, weekends, holidays, low season dates and special offers.
- seasonal prices
- weekend prices
- discounts based on length of stay
- surcharges and discounts for specific dates
- minimum length of stay
- closed dates and blocked accommodation
- additional services with custom prices
Guest registration and accommodation records
The solution can also include an online guest registration form. It is useful especially for guests from Booking.com, Airbnb or other external platforms who need to provide details for accommodation records before arrival.
The guest fills in the details via a link without needing to log into WordPress. The data is saved in the administration and the system can send confirmation to the guest and a notification to the administrator. Registrations can be automatically matched with a specific booking based on available data.
Automatic instructions before arrival
For each apartment, you can prepare custom arrival instructions, accommodation description, equipment, house rules or bank transfer payment instructions. The system can automatically send this information to the guest before arrival based on the number of days you set.
The instructions can contain dynamic data such as apartment name, stay dates, guest name, arrival time, departure time, invoice number, amount to be paid or custom details such as door code, Wi-Fi password or parking information.
Notifications for administrator, reception and cleaning
The system can also send selected information to other people involved in running the accommodation. Cleaning can receive a notification before departure, reception before arrival and the administrator can receive information about a new booking, enquiry or guest registration.
You can set what information each staff member sees. This means not everyone has to receive complete information about price, payment or guest contact details if they do not need them for their work.
Payments, invoices and bank payment matching
Bookings can include billing details, invoice numbers, payment methods, payment statuses and transaction records. Online payments via Stripe or Mollie can be confirmed using webhooks and the system updates the booking status according to the payment.
For bank transfers, payment instructions with a variable symbol or invoice number can be used. The plugin includes an endpoint for bank notifications, which can be called by external automation, bank export or middleware. This allows payments to be matched by booking, invoice or payment reference.
Who this solution is suitable for
The solution is suitable for owners of apartments, cottages, holiday homes, guesthouses, vacation rentals and smaller hotels who want their own booking website, more direct bookings and less manual administration.
It makes the most sense where you want to combine your own website with platforms such as Booking.com or Airbnb, while gradually getting more direct bookings, building your own brand and simplifying accommodation management.
Price and conditions
I will create a complete rental website for a one-time price of 500 €. The price includes creating the website on WordPress, basic booking system setup, connection to Booking.com and Airbnb via calendars, payment gateway setup, basic automation, AI post generation setup and 1 year of support.
- WordPress website creation
- booking form for guests
- availability calendar
- online price offer for guests
- basic setup of prices and booking rules
- connection to Booking.com and Airbnb via iCal
- calendar synchronization to prevent overbooking
- online payments via payment gateway
- automatic emails and basic process automation
- basic SEO setup
- AI generation of articles and local news
- option to publish AI posts manually or automatically
- 1 year of support included
- no monthly fee for the booking plugin
Premium theme, custom design, more complex modifications, advanced automation or special connections to external services are handled separately depending on the scope.
Frequently asked questions about rental websites
Why have your own rental website?
Your own website allows you to receive direct bookings without commissions for Booking.com or Airbnb. You get more control over prices, guests, accommodation presentation and long-term marketing.
Can the website automatically calculate a price offer?
Yes. The guest can select dates, number of guests and any additional services. The system calculates the stay price according to your rules and the guest can continue to booking or send an enquiry.
Is the booking system without monthly fees?
Yes. You pay once for creating the website. You do not pay me a monthly fee for the booking plugin itself. Only external services such as hosting, domain, payment gateway, premium theme or custom modifications are handled separately.
Can the website be used only for enquiries instead of instant bookings?
Yes. The website can work as a booking system, enquiry form or a combination of both modes. This is useful when you want to confirm bookings manually first.
Can the website be connected to Booking.com and Airbnb?
Yes. The website can be connected to Booking.com, Airbnb, VRBO and other platforms using iCal calendar synchronization to reduce the risk of overbooking.
Can the website accept online payments?
Yes. The booking system supports online card payments via Stripe or Mollie. Depending on settings, you can also offer bank transfer or cash payment.
Can the system automate booking-related work?
Yes. The system can automatically process a booking, calculate the price, send emails to the guest and administrator, work with online payment, record invoices and transactions, synchronize calendars and send instructions before arrival.
Can the website automatically create articles using AI?
Yes. The website can use AI to generate articles and local news from a city website, tourist portal or event page for a specific location. Posts can be saved as drafts for review or published automatically according to a schedule.
Does AI article generation help SEO?
Yes. Regularly added content can help the website with visibility in search engines and also gives visitors useful information about events, trips and local news around the accommodation.
Can arrival instructions be sent to guests automatically?
Yes. For each apartment, arrival instructions, check-in information, Wi-Fi, parking or house rules can be prepared. The system can send them automatically before arrival based on the number of days you set.
Can the website handle guest registration for accommodation records?
Yes. The solution can include a guest registration form, which is also suitable for bookings from Booking.com, Airbnb or other external platforms. The guest fills in the details online and the administrator finds them in the administration.
Is the website suitable for an apartment, cottage or guesthouse?
Yes. The solution is suitable for apartments, cottages, holiday homes, guesthouses, vacation rentals and smaller hotels.
Will I pay monthly fees?
The website is for a one-time price. You do not pay me any monthly fee for running the booking system. Any external services, domain, hosting, premium themes, payment gateways or custom modifications are paid separately as needed.
Is the price really one-time?
Yes. You pay a one-time price of 500 € for creating the website. You do not pay me any monthly fee for running the booking system. External services, domain, hosting or premium add-ons are paid separately as needed.
Can the website support multiple languages and currencies?
Yes. The website can be multilingual and support multiple currencies, which is especially useful for international guests.
How long does it take to create the website?
Usually a few days to a few weeks depending on scope, number of languages, content, required features and any custom modifications.
Example of a created website
See what your own accommodation website can look like with a booking system, price offer, online payments, booking automation and connection to Booking.com and Airbnb.
Examples of completed projects
- Website for a cottage by Mácha Lake
- Website for an apartment in the Bavarian Forest
- Booking system with online payment
Why get your own rental website
A rental website helps you get bookings directly from guests without unnecessary commissions. Instead of being fully dependent on Booking.com or Airbnb, you can build your own brand, your own guest database and reduce long-term booking commission costs.
Your own booking website is suitable for owners of apartments, cottages, guesthouses and smaller hotels. Guests can easily check availability, get a price calculation, choose dates, submit a booking and, depending on settings, pay online or by bank transfer. The entire process is clear for both the customer and the accommodation manager.
Thanks to connection with external platforms, availability is synchronized between your website, Booking.com and Airbnb. Automatic emails, arrival instructions, payment records, price offers and guest registration also simplify daily operations and save time when managing accommodation.