Vacation Rental Website with Booking System | Direct Bookings
I will create a professional vacation rental website for your apartment, cabin, guesthouse or small hotel with a complete booking system. Your guests can book directly through your own website without commission fees. The website can include Booking.com and Airbnb calendar sync, online payments, automated emails, invoices, guest registration and tools that simplify the daily management of your accommodation.
A vacation rental website is ideal if you want more direct bookings, better control over your reservations and less dependence on Booking.com or Airbnb.
Vacation rental website without commission fees
You get your own vacation rental website that is not fully dependent on external booking platforms. Guests can book directly with you, you build your own brand and you avoid unnecessary commission fees for every reservation. This solution is suitable for apartments, cabins, holiday homes, guesthouses, vacation rentals and small hotels.
The website is responsive, easy to use and ready for multilingual content and multiple currencies. With the booking system, you can manage availability, prices, reservations, payments and guest communication directly from the WordPress administration.
Booking.com, Airbnb and calendar synchronization
The booking system can be connected to Booking.com, Airbnb, VRBO and other accommodation portals using iCal calendar synchronization. Reservations from external platforms can be imported into your website, while dates booked directly on your website can be exported back to external calendars.
This helps reduce the risk of overbooking and removes the need to manually copy reservations between different systems. Everything is clearly managed in one place.
Online bookings and payments
The website includes a booking form, availability calendar and automatic price calculation based on your own rules. Guests choose their dates, enter their details, select a payment method and send the booking request directly from your website.
The system supports online card payments via Stripe or Mollie, bank transfer and cash payment, depending on what you want to offer. You can also track payment status, payment references, transactions and billing details.
Automation for vacation rental management
The booking system for apartments, cabins, guesthouses and small hotels can automate a large part of daily work. After a booking is created, the system saves the stay, calculates the price, sends emails to the guest and administrator, prepares payment details and can record invoices or transactions according to your settings.
Automation saves time when communicating with guests, managing availability, checking payments, sending instructions and organizing cleaning or reception work. Instead of sending the same information manually, the system can use prepared templates, dynamic placeholders and automatic notifications.
The plugin can also automatically send arrival instructions before check-in, such as information about check-in, Wi-Fi, parking, door codes or house rules. Texts can be prepared in multiple languages and customized for each accommodation unit.
What the vacation rental website includes
- fully responsive website for mobile, tablet and desktop
- booking form for direct reservations without commission fees
- availability calendar for apartments, cabins, guesthouses or small hotels
- automatic price calculation
- seasonal prices, weekend prices and length-of-stay discounts
- online card payments via Stripe or Mollie
- bank transfer and cash payment options
- invoices, payment status and transaction records
- automatic emails for guests and administrators
- automatic pre-arrival instructions for guests
- Booking.com, Airbnb, VRBO and iCal calendar synchronization
- calendar sync to help prevent overbooking
- guest registration for accommodation records
- notifications for administrators, reception or cleaning staff
- multilingual content and multiple currency support
- gallery, accommodation map and service presentation
- reservation management directly in WordPress
Prices, discounts and booking rules
The booking system allows you to set prices by season, day of the week, length of stay or specific dates. This makes it easier to manage high season, weekends, holidays, low season periods and special offers.
- seasonal prices
- weekend prices
- discounts based on length of stay
- surcharges and discounts for specific dates
- minimum length of stay
- closed dates and blocked accommodation periods
- additional services with custom pricing
Guest registration and accommodation records
The solution can also include an online guest registration form. This is useful especially for guests from Booking.com, Airbnb or other external platforms who need to provide required accommodation details before arrival.
The guest fills in the form through a link without logging into WordPress. The data is saved in the administration and the system can send a confirmation to the guest and a notification to the administrator. Guest registrations can also be matched with a specific booking when the required data is available.
Automatic pre-arrival instructions
For each apartment or accommodation unit, you can prepare custom arrival instructions, accommodation details, amenities, house rules or bank transfer payment instructions. The system can automatically send this information to the guest before arrival based on the number of days you choose.
Instructions can include dynamic data such as accommodation name, stay dates, guest name, check-in time, check-out time, invoice number, amount to be paid, door code, Wi-Fi password or parking information.
Notifications for administrators, reception and cleaning staff
The system can also send selected information to other people involved in the operation of your accommodation. Cleaning staff can receive a notification before departure, reception can be informed before arrival and the administrator can receive information about new bookings or guest registrations.
You can choose what information each person receives. This means that not everyone has to see full details about price, payment or guest contact information if they do not need it for their work.
Payments, invoices and bank payment matching
For each reservation, you can record billing details, invoice numbers, payment methods, payment status and transactions. Online payments via Stripe or Mollie can be confirmed using webhooks, and the system can update the booking status according to the payment result.
For bank transfers, you can use payment instructions with a payment reference or invoice number. The plugin includes an endpoint for bank payment notifications, which can be called by external automation, bank export or middleware. This makes it possible to match payments by booking, invoice or payment reference.
Who is this solution for?
This solution is suitable for owners of apartments, cabins, cottages, guesthouses, holiday homes and small hotels who want their own booking website, more direct reservations and less manual administration.
It is especially useful if you want to combine your own website with platforms such as Booking.com or Airbnb, while gradually getting more direct bookings, building your own brand and simplifying accommodation management.
Price and conditions
I will create a complete vacation rental website for a one-time price of 600€. The price includes a WordPress website, basic booking system setup, Booking.com and Airbnb calendar connection, payment gateway setup and 1 year of support.
- WordPress website creation
- booking form for guests
- availability calendar
- basic setup of prices and booking rules
- Booking.com and Airbnb connection via iCal
- calendar synchronization to help prevent overbooking
- online payments via payment gateway
- automatic emails and basic booking process automation
- basic SEO setup
- 1 year of support included
Premium themes, custom design, advanced modifications, complex automation or special integrations with external services are handled separately depending on the scope of work.
Frequently asked questions about vacation rental websites
Why should I have my own vacation rental website?
Your own website allows you to receive direct bookings without paying commission fees to Booking.com or Airbnb. You get more control over prices, guests, presentation and long-term marketing.
Can the website be connected to Booking.com and Airbnb?
Yes. The website can be connected to Booking.com, Airbnb, VRBO and other platforms using iCal calendar synchronization to help reduce the risk of overbooking.
Can the website accept online payments?
Yes. The booking system supports online card payments via Stripe or Mollie. Depending on your settings, you can also offer bank transfer or cash payment.
Can the system automate booking management?
Yes. The system can process bookings, calculate prices, send emails to guests and administrators, work with online payments, record invoices and transactions, synchronize calendars and send pre-arrival instructions.
Can guests receive automatic pre-arrival instructions?
Yes. You can prepare check-in instructions, Wi-Fi details, parking information, door codes or house rules for each accommodation unit. The system can send them automatically before arrival.
Does the website support guest registration?
Yes. The solution can include a guest registration form, which is useful for bookings from Booking.com, Airbnb or other external platforms. Guests complete the form online and the administrator can manage the data in WordPress.
Is this suitable for apartments, cabins and guesthouses?
Yes. The solution is suitable for apartments, cabins, cottages, guesthouses, holiday homes and small hotels.
Will I pay monthly fees?
The website is created for a one-time price. External services, domain, hosting, premium themes, payment gateways or individual modifications are paid separately if needed.
Is the price really one-time?
Yes. The website creation price is 600€ as a one-time payment. You do not pay me a monthly fee for running the booking system. External services, domain, hosting or premium add-ons are paid separately if needed.
Can the website support multiple languages and currencies?
Yes. The website can be multilingual and support multiple currencies, which is useful especially for international guests.
How long does it take to create the website?
Usually several days to several weeks depending on the scope, number of languages, content, required features and individual modifications.
Example of a completed website
See what your own accommodation website can look like with a booking system, online payments, booking automation and Booking.com and Airbnb calendar synchronization.
Portfolio examples
- Website for a cabin near Lake Mácha
- Website for an apartment in the Bavarian Forest
- Booking system with online payment
Why choose your own vacation rental website?
A vacation rental website helps you get direct bookings from guests without unnecessary commission fees. Instead of being fully dependent on Booking.com or Airbnb, you can build your own brand, your own guest database and reduce long-term booking costs.
Your own booking website is suitable for owners of apartments, cabins, guesthouses and small hotels. Guests can easily check availability, choose dates, send a booking and pay online or by bank transfer depending on your settings. The whole process is clear for both the guest and the accommodation manager.
Thanks to external platform connections, availability can be synchronized between your website, Booking.com and Airbnb. Automatic emails, arrival instructions, payment records and guest registration also make daily operation easier and save time when managing your accommodation.